(Convened by Victoria University of Wellington in partnership with the State Services Commission, the Department of Internal Affairs and the Office of the Privacy Commissioner.)
An inaugural and high profile conference convened for participants from academia, Government and the Business sector as they explored issues in relation to identity and identity fraud. The conference attracted around 600 participants and included trade exhibition. Key successes of this conference were: our ability to work with the committee to bring the conference together and deliver a high quality conference programme within a short time frame; .
Working Together- Youth Offending Conference 2007
(Convened by the Ministries of Justice, Health, Education, Social Development and The Police)
Working Together Conference was a highly successful example of Government organisations working together to develop knowledge and ideas for collaboration and response to youth offending issues in New Zealand within Government, NGO and related organisations. The conference attracted 530 delegates. Our role was to provide full conference management services and we helped to create the conference product.
NDF 2007 & 2008 & 2009 in planning for 2010
(Convened by the National Digital Forum)
NDF attracted 350 delegates from Government and industry associated with digital media. The two day conference was convened in Wellington Town Hall in 2007 and at Auckland Univeristy in 2008. Our role was to provide full conference management services. The 2007 conference was the first year NDF have used a professional organiser and we were able to work with them to increase numbers at the conference, gain more sponsorship and trade exhibitors and to turn a conference profit.
GOVIS 2002 & 2003 & 2005 & 2007 & 2008 & 2009 and in planning for 2010.
(Convened by the Government Information Systems Managers' Forum)
A four-day biennial conference which now attracts around 650 delegates in 2002, 2003 and around 650 delegates in both 2005 and 2007. In 2008 we helped GOVIS implement the miniConference for around 160 delegates and achieved a carbon neutral participation status with CarboNZero. Our role included all aspects of organisation and management for the conference including arranging local and international speakers, conference proceedings, trade and sponsorship, logistics and delegate registration, promotion and input to the conference programme. GOVIS Inc. is a not for profit organisation for government information systems managers.
New Professionals Conference 2006 & 2008 & 2009 & in planning for 2010
(Convened by the Institute of Public Administration in New Zealand -IPANZ).
A two day Wellington based conference designed to provide a New Zealand wide and international forum to discuss the look and feel of the New Zealand Public Sector now and in the future, and for new professionals to actively shape their own futures. The conference objective is to provide a sense of unity, belonging and excitement amongst new professionals in the Public Sector. The conference attracts around 130 delegates and 25 speakers. In 2006, this was the first conference of its kind in New Zealand. Our role at the conference is to provide the full range of conference services.
DEVCON 2006 & 2008 & 2009 and in planning for 2010.
(Convened by the State Services Commissioner)
Devcon is an opportunity for senior leaders from across the State Sector to participate in a conference where they will be inspired, be challenged, develop shared perspectives on a unified State Services and reflect upon their own role in creating this. The one day conference attracts around 650 delegates adn a trade exhibition which showcases Government innovation.
Public Service Senior Managers Conference 2002 & 2003 & 2004
(Convened by the State Services Commissioner)
A one-day Wellington conference for Senior Public Service managers and Government ministers. In 2004, the conference was developed to run over two days with a repeat conference held in Auckland. Our role included logistics, financial management, registration, assistance with speakers, and on-the-day management. Intoduction of a ‘trade' exhibition in 2003 providing the opportunity for government agencies to demonstrate programme initiatives, technology development and future directions to the Prime Minister, delegates and Ministers.
NZ Customs Service Symposium 2005 & 2006 & 2007
(Convened by the New Zealand Customs Service)
A two day symposium for 95 – 100 Senior Managers from the New Zealand Customs Service. Our role at the Symposia was to coordinate logistics, liaise with the venue, arrange audio-visual, catering and the conference dinner. On the day we took care of registration and conference support ensuring the smooth flow of the conference.
Talk Environment Roadshow 2006
(Convened by the Ministry for the Environment)
A series of public and local authority meetings convened throughout New Zealand to facilitate relationships development and communication between the Ministry and the New Zealand public. We arranged and delivered meetings at 36 locations in the North and South Islands, NZ over a period of 2 weeks. Our role was to arrange logistics, manage online registrations processing, man the Talk Environment hotline, on the day management and to provide facilitator training. Jointly, the meetings were attended by approximately 2300 delegates. We provided high quality logistics support, trouble shooting, coordination of the Talk Environment team and venues, supporting the concerns of the delegates.
International Telecommunications Working Party 8F Meeting (ITU) 2001
(Convened by the Ministry of Economic Development)
This working party meeting was held over 10 days in Queenstown. The meeting attracted 250 technology representatives from mainly private companies around the world plus 100 ITU secretariat staff from Geneva. Our role included: registration of accommodation; organisation of materials and logistics for the international secretariat to manage the conference records; and development of the post-tour. Our key successes were: successfully delivering a logistically complex conference; working with technicians and participants from a range of nationalities / perspectives; successfully supporting the international secretariat to administer the negotiations on standards development; and creating unique and varied post–tour options for international delegates.
Ministry of Fisheries - Australasian Society of Fish Biology 2003
(Convened by the Ministry of Fisheries)
A six-day Wellington based combined conference and scientific workshop series for 150+ delegates drawn from Australia and New Zealand. This was the first time the conference had been held in New Zealand and city of Wellington was selected as the conference location by the New Zealand organisers. Our role included all aspects of organisation and management for the conference. Wellington has a number of scientifically interesting locations and four of these were included as part of the conference programme. Delegates also had the option of taking a field trip to Martinborough / Mt Bruce Wildlife Centre or the Karori Sanctuary, or the Wairarapa Rare Fishes Tour or Kapiti Island.
Community Language & English Speakers of Other Languages 2002 & 2004 & 2006 & 2008 and in planning for 2010
(Convened by CLESOL committee)
A four-day bi-annual academic conference. In our first year as PCO for this conference (Wellington 2002), we worked with the committee to attract a record 700 delegates predominantly from New Zealand and Australia and a substantial amount of sponsorship. Each CLESOL conference has been convened by a different CLESOL committee that included representatives from universities, colleges of education and community language groups within the conference region. The conference programme is comprehensive and includes high profile local and international speakers including Fulbright Scholars. Our role included all aspects of organisation and management for the conference including arranging local and international speakers, call for papers, trade and poster exhibition and sponsorship, logistics, registration and accommodation, speaker travel and programme organisation. Our key successes with this conference have been to create a healthy bottom line profit whilst facilitating innovative conference programmes at each conference. This was achieved by integrating local features and activities into both the conference and social programmes. This has included world-class cultural entertainment, local characters, and appropriate venue selection and assisting with developing a workable conference business model for the CLESOL association.
NGIA Conference 2005 & 2006 & 2007 & 2008
(Convened by Nursery & Garden Industry Association - NGIA)
A three-day national conference for 150 delegates from the gardening and landscaping industries. Our role included all aspects of organisation and management for the conference including social programme, partners programme, trade exhibition and sponsorship, arranging speakers and presenters, logistics and delegate registration, promotion and input to the conference programme. We have delivered NGIA conferences in Hamilton(2005), Auckland (2006), Nelson (2007), Napier (2008). Our key outcomes for NGIA have been to achieve a substantial profit for the conference for the first time since it began. Helping to develop a successful programme mix of social and professional sessions as measured by delegate feedback. Continuing to innovate the conference product.
LED 2003 & 2007 and in planning for 2011
(Convened by University of Waikato)
A three-day academic conference focused on Language, Education and Diversity for 500 delegates. Our role included all aspects of organisation and management for the conference including online registration, online call for papers, conference publications, logistics, programme and speaker management for a large number of local and international speakers, travel, sponsorship and trade exhibit. Our successes with LED have included: helping to establish an attractive inaugural conference which was well attended and a successful blend of the professional and social programme (based on feedback from delegates); taking the workload off the committee to do this; managing a large team of university students acting as helpers and hosts for the conference; and in 2007, developing the conference product by introducing online real time call for papers, abstract submission and reviewer selection or papers.
IGCA Kiwi Ingenuity Congress 2004
(Convened by Nursery & Garden Industry Association - NGIA)
A five-day congress convened by the New Zealand branch of the International Garden Center Association for 240 delegates from 16 different countries. Congress delegates visited 15 Garden Centers and other venues of interest in the Auckland, Waikato and Wellington Regions and the Congress culminated in a Gala Black Tie Dinner and Ball at the Wellington Town Hall. Our role included organising and managing all aspects of the congress including pre and post tour bookings, social programme, congress programme, producing the conference handbook and the daily newsletters, arranging translation of materials and presentations, organisation and set-up of events at the garden centers and other venues, financial management, registration, accommodation, internal travel and logistics. Key successes included: Creating an innovative programme; successfully responding to the challenge of developing, organising and managing a complex and busy congress programme across several New Zealand locations; giving international delegates a memorable taste of Kiwi Culture and innovative business practice in support of the conference theme; and most importantly having fun.
Advanced Commonwealth Seminar 1998 & 1999
(Convened by Victoria University)
A two-week conference for 40 ministerial and government representatives from throughout the Commonwealth held in Wellington (1998) and Wellington / Queenstown (1999). Our role included all aspects of organisation and management for the conference including liaison with speakers, logistics and catering including venue identification and arrangements, conference materials, development of social programme and pre and post conference tours, delegate registration, accommodation and international travel arrangements. One of the key successes of these conferences were our diplomacy and professionalism, and our ability to make VIP delegates from different cultures welcome and facilitate their stay in New Zealand.