Professional Conference Organiser Services

Complete conference organising and event management service. You will get best practice professional conference organiser (PCO) and event management services including logistics, project management, securing sponsorship, trade exhibition, programme ideas, keynote and speaker management, online call for presenters, electronic marketing and robust registration systems.

"Enjoy our down to earth and pragmatic team based approach. You will benefit from our24+ years experience in the New Zealand conference marketplace.  Our  team is professional and flexible, and our team based approach underpins your conference success.  Since 1987 we have continuously developed our products and services, building our reputation as one of the top event management  and conference  companies in New Zealand.”                             

Conference Service

We become an integral part of your team, seamlessly and professionally delivering your conference and not only exceeding your expectations but those of your delegates as well. Your success is our success. Right from the time you call us to after the event, you know our team will be dedicated and focused on your conference.    

We are experienced project managers who work with you to identify and reduce risk, keep your event on track and deliver a conference that exceeds your expectations within your budgeted parameters.

Our services include:

Conference Sponsorship. We are talented and experienced at securing sponsorship using our four step process and meeting sponsor's profiling needs at the conference.

Trade Exhibition, Product Launch. We will take you from concept to delivery, ensuring that exhibitor's opportunities at the conference are maximised and appropriately pitched.

Budgeting and Financial Administration.  Use our experience to create and deliver a realistic and healthy bottom line.
Evaluation and online survey technology - Evaluate your conference easily using measures that are informative and relevant to your objectives. We can help you design and produce survey results, either manually or using our online survey systems.

Registration Management.  We offer a full range of registration, administration and management services designed to make delegates and presenters experience of the conference straightforward, informative and enjoyable. This includes real time secure online registration.

Website Development. Affordable, instantly updatable and easy to use website development technology means you can make your conference website an integral part of your conference promotion and marketing strategy.
paardekooper venues

Venues and Accommodation.  Make use of our experience and extensive venue database to decide on the venue that will best suit your event and for a range of accommodation options that will suit the needs of your delegates.
Voting technology - Fun, fast and immediate, you will receive immediate feedback on presenters or have fun with a real time quiz! The possibilities are endless.

Promotions and Marketing plan. We will contribute innovative ideas, help you to develop your event concept and logo and manage your promotional plan.

Publications. We offer a full publications service including conference brochures, flyers, and conference proceedings.

Presenters and VIP's.  We are experienced in working with high profile and VIP presenters and delegates (including overseas Ministers of State, New Zealand MP's, corporation Heads, high profile guest speakers). We are also experienced in organising and managing diverse cultural needs in a very professional and culturally sensitive manner.

Social Programmes, Entertainment and Hospitality. Network, inform your conference or simply add in some relaxation time! Let us help you bring your conference delgates together through your social programme.

International Conferences / Meetings. We are experienced in meeting the needs of international delegates, sponsors, exhibitors and presenters. We also run a 24 hour operation which is particularly supportive of international participants at your conference.

Administration and Secretarial Support. We provide a team of people who underpin the smooth running and success of your event, conference or congress. We are customer focused, experienced, resourceful, welcoming and take initiative.

Paardekooper and Associates have professional affiliations with Wellington Tourism and CINZ.  We are invited members to the WELTEC Industry Advisory Board.